Empowering teams with powerful productivity tools and AI-driven insights for smarter, faster workflows.

At Steegle.com, we have witnessed the transformative power of Google Workspace daily. This comprehensive suite of productivity tools has revolutionized work across various industries, from education to enterprise, by streamlining communication and team collaboration. 

Google Workspace keeps information organized, accessible, and easily shareable, making it an extremely valuable resource in today's workplace. Here’s an in-depth look at ten Google Workspace apps that bring simplicity, efficiency, and insight to your organization—and two bonus tools that take productivity even further.

Work Insights

For managers focused on boosting productivity and engagement, Work Insights is a valuable tool for spotting trends. It gives a clear picture of how employees use Google Workspace, making it easier to understand their interactions with various apps. 

By taking a look at these insights, managers can identify what’s working well and where there’s room for improvement.

Work Pattern Reports 

These reports provide insights into how apps are used across teams, helping leaders balance workloads and minimize unnecessary meetings. Collaboration Insights reveal interdepartmental interactions, allowing executives to address any departmental silos and encourage teamwork, such as between Sales and Marketing. 

These insights help organizations unlock the full potential of Google Workspace, driving team cohesion and productivity.

Secure, Cloud-Based Storage

Google Drive serves as the foundation of cloud storage within Google Workspace, enabling seamless collaboration and file management for teams. With 15 GB of shared storage across Google Drive, Gmail, and Google Photos, users can effortlessly access their files from any device with an internet connection, ensuring that important documents are always at their fingertips.

Google Workspace Integration

The seamless integration of Google Drive with other Google Workspace apps like Docs, Sheets, and Slides makes it an essential tool for managing projects and sharing resources in real-time and across organizations. Teams can store, share, and work on files collaboratively, fostering productivity and efficiency across the organization.

Business Starter Plan: Affordable Cloud Solutions for Teams

For organizations that require greater storage needs, Google Workspace offers scalable plans starting at $6.48 per user per month. These higher-tier plans provide additional storage, ranging from 30 GB per user up to unlimited storage, as well as advanced collaboration features to support more robust business operations.

Real-Time, Organized Communication

Google Chat, previously known as Google Hangouts Chat, was rebranded to enhance business collaboration with the introduction of Spaces. These dedicated channels allow for organized discussions and seamless file sharing. Integrated with Google Drive and Google Meet, Chat allows users to initiate video calls and share files directly within conversations.

Embedded within Gmail, Chat is highly accessible and a streamlined solution for maintaining team communication, both on mobile and web applications.

Effortless Note-Taking and Organization

Google Keep makes capturing ideas and managing tasks simple. From quick notes to voice memos, Keep offers flexible note-taking tools with reminders and organizational labels to keep everything sorted. Notes are accessible across devices and integrates well with Google Docs, making it easy to share and collaborate on ideas.

Available on Android, iOS, and web browsers, Google Keep is ideal for jotting down ideas or tracking to-dos on the go.

Comprehensive Scheduling and Time Management

Google Calendar helps users schedule events, set reminders, and manage multiple calendars within a single view. Integrated with Gmail, Calendar automatically adds events based on email details, supporting recurring events for easier scheduling.

With color-coded events and multiple viewing options, Google Calendar streamlines time management, keeping personal and professional commitments organized.

Collaborative, Cloud-Based Word Processing

Google Docs revolutionizes document creation with real-time collaboration and automatic cloud saving, ensuring work is never lost. Supporting Microsoft Word and PDF formats, Docs allows users to easily format, share, and work on documents from any device.

Docs includes revision history and in-document task assignments, providing an intuitive way to track changes and manage follow-up actions within one platform.

Reliable, Feature-Rich Video Conferencing

Google Meet is Google Workspace’s video conferencing solution, integrating with Google Calendar and Gmail to allow users to schedule and join meetings directly. With screen sharing, live captions, and chat, Meet supports up to 100 participants for free, with options to expand via Google Workspace plans.

This accessibility and feature set make Google Meet essential for remote teams needing reliable, web-based video communication.

Collaborative Spreadsheets for Data Analysis

Google Sheets provides spreadsheet capabilities similar to Microsoft Excel, allowing users to organize, calculate, and visualize data through charts. Integrated with Google Forms and Google Drive, Sheets is perfect for budgeting, data entry, and project management.

Supporting real-time collaboration, Sheets ensures all edits are saved in the cloud, making it an indispensable tool for teams working together on data-driven tasks.

Web-Based Presentation Creation

Google Slides is a powerful presentation tool, enabling users to create, share, and collaborate on presentations in real time. With templates, design tools, and Google integration, Slides lets teams build visually engaging presentations from anywhere.

Slides are stored in Google Drive, making them easily accessible and shareable across devices and via email.

Streamlined Data Collection and Feedback

Google Forms is a simple, effective tool for creating surveys, quizzes, and feedback forms. It allows users to customize question types, add images, and apply themes, with collected data automatically organized in Google Sheets for easy analysis.

Widely used in education, business, and event planning, Google Forms simplifies data collection, supporting informed decision-making across organizations.

Easy-to-Use Website Builder with Extensive Template Options

Google Sites is an intuitive drag-and-drop website builder, allowing teams to create and manage sites without coding skills. Users can add text, images, videos, and Google Drive files, making Google Sites ideal for building intranets, project sites, or team portals. 

Real-time collaboration keeps content fresh and accessible. Permissions can also be customized to secure sensitive information, ensuring only authorized users have access to the website's content.

Next-Level Customization and AI-Driven Assistance

With AppSheet, mid-sized organizations can now create custom apps with enterprise-grade features without having extensive knowledge of coding. It is a useful addition to the Google Workspace ecosystem. This unique app building platform enables businesses to quickly create and implement customized IT solutions. 

AppSheet makes it simple for teams to automate workflows, manage data, and simplify intricate business processes.

Build Custom Solutions Using AppSheet

AppSheet allows you to build apps that connect to Google Sheets, Google Drive, and other data sources, enabling you to automate workflows, manage data, and streamline complex business processes. Whether you need apps for project management, inventory tracking, or data collection, AppSheet empowers teams to develop mobile and web applications that are tailored to meet your needs, eliminating the need for expensive bespoke software. 

This level of customization, typically reserved for large enterprises, is now accessible for mid-sized organizations through AppSheet's user-friendly platform.

Smart Insights Into Your Documents

NotebookLM is a powerful AI-driven tool that, while not directly part of Google Workspace, integrates seamlessly with it to bring advanced information management capabilities to users. 

Initially developed by Google as an experimental app, NotebookLM works by using uploaded sources to generate intelligent summaries, answer questions, and provide context around stored information.

AI-Powered Research Assistant

NotebookLM’s AI capabilities allow it to act as a digital research assistant, understanding the content within your uploaded sources and offering concise insights based on stored information. 

For mid-sized organizations managing complex projects, NotebookLM provides an efficient way to surface relevant details, brainstorm ideas, and accelerate workflows. From synthesizing project notes to pulling up quick summaries, NotebookLM supports teams in making faster, more informed decisions.

AI-Powered Video Editing Made Easy

Google Vids is a new AI-powered video editing tool for Google Workspace users. With Vids, you can easily generate videos by typing a description, and Gemini will assist in creating the entire video presentation.

In addition to these features, you can choose from a variety of preset professional-sounding voiceovers, allowing Gemini in Vids to handle the audio seamlessly. Enhance your scenes with high-quality, royalty-free stock media and music from it's extensive content library, or generate images using Gemini to further enrich your video presentation.

Google Vids Template Library

Google Vids offers a variety of templates to streamline your video creation process. These templates allow you to quickly get started by providing a structured framework for your content. To create a video from a template, simply open Google Vids and select a template from the gallery. You can customize backgrounds, colors, and fonts. 

Additionally, you can write a prompt (Ex: "Help me create a Video") and Gemini will generate a storyboard outline based on your prompts and supporting Google documents, Google Slides, and even charts from Google Sheets, this makes it easy to create great-looking video presentations quickly and professionally.

Driving Success Through Enhanced Team Collaboration

At Steegle.com, we’re dedicated to helping organizations maximize the potential of Google Workspace, transforming the way teams collaborate and improving operational efficiency. 

Whether through custom Google Sites intranets or optimized Google Workspace implementations, our expertise helps you unlock seamless collaboration and drive success.