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How can an Intranet Help Your HR Department?
Did you know that your intranet supports your HR department? Let's get to know how!
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Overview
Most organizations believe that the IT department or internal communications should manage an intranet.
But when it comes to the success of your organization’s intranet, we can’t deny that the HR department plays a big role in it. The HR department also benefits from the intranet more than the other departments.
An intranet is not just a platform to connect with other employees and share information, it also plays an important role in having an inclusive, engaged, and successful working environment. Moreover, it impacts employee productivity, retention, and satisfaction.
Now, let’s get to know the benefits of an intranet to your HR department.
- Saves Time and Resources
The objective of most organizations is to reduce costs while maximazing returns. The digital tools on your intranet help save time and resources while keeping your employees productive. Self-serving processes such as payroll Q&As, business procedures, policies, and documentation allows the HR department to reduce time spent on doing administrative tasks which allows them to focus on other tasks to support your organization and employees.
Traditionally, information can be dispersed across individual desktops, internal servers, or paper-based systems. Some organizations even have one person who answers all of the HR-related questions. Aside from being time-consuming, it’s a high-risk approach to sharing information because employees may access multiple or outdated versions of documents.
2. Builds Employer Brand
One of the priorities of the HR department is to promote a unified culture. A unified culture yields a positive employee experience. Moreover, the top consideration of Gen Z and Millenials when seeking job opportunities is employer branding. Promoting a unified culture is a challenge, especially if you have remote locations and employees. That being said, how do you expect your employees to engage and create a common culture?
Here’s where your intranet can be a valuable tool.
Embed company vision, mission, and values
Create affinity groups
Have an employee recognition system
Broadcast upcoming events
3. Centralized Digital Workplace
For your employees to perform efficiently and effectively, you need to provide them with the right tools and information. Powerful intranets claim to be the “jack of all trades”. Steegle.One provides user-centric tools and can serve as:
Enterprise portals - connect other business systems to provide a centralized access point for users. Single sign-on (SSO) simplifies access and improves the digital experience of your employees. A Google-based intranet like Steegle.One allows users to connect to other tools.
Searchable content management or document systems - this allows users to easily access the documents and information they need
Collaboration platform - allows employees to effectively collaborate and work simultaneously
4. Monitor and Manage Employee Development
Employee development is a top priority for HR managers because it is the foundation of employee retention and talent management.
An intranet can be used to track employees’ progress by using information such as KPIs, progression charts, feedback surveys, or performance forms. This simplifies and streamlines the admin side of managing the development of each employee.
An intranet with a built-in reward or incentive system like Steegle Steegle.One can offer opportunities for continual recognition
5. Onboarding and Training Employees
Studies show that the employee turnover rate is at its peak during the initial period of employment.
About 16% of new hires leave their new job between the first week and third month of employment. That’s why it’s important for them to have a positive onboarding experience.
To help new employees, your intranet should have tailored pages to help them access relevant information and tools when needed. People directory and organization chart can help them get to know their colleagues and their roles.
6. Support Remote Employees and Locations
Modern technology gives employees an opportunity to have flexible working hours regardless of their location. However, despite remote working, telecommuting, and globalization rising, HR representatives face challenges such as:
Security
Communication and timezone difficulties
Accountability
Visibility
Individual well-being
Maintaining boundaries between family life and work-life
A cloud-hosted intranet like Steegle.One is able to integrate with your cloud storage to ensure that your employees will have access to all important documents, forms, and policies no matter what their locations are.
Article by Maria Gabrielle
Looking for a customized intranet solution for your organization?
Since 2008, we here at Steegle.com have been delivering intranet development solutions and ongoing support and maintenance for organizations including hospitals and medical institutions. As a certified Google Cloud Partner, we specialize in Google Workspace- based solutions. Give us a call at US ✆ +1 (302) 672 3007 UK ✆ +44 (207) 871 502 or contact us today to view a demo of our intranet solutions, and see how it can help increase employee productivity and save time and money. Click below to learn more about the Steegle.One Intranet solution.
Sales Hotlines
US ✆ +1 (302) 672 3007
UK ✆ +44 (207) 871 5021
UK ✆ +44 (207) 871 5021
