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Google Sites as an Intranet FAQ

Are you considering using Google Sites to build an intranet? Check out the FAQs we compiled.

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Google Sites Intranet FAQ

What is Google Sites and how can it be used as an Intranet platform?

Google Sites is a website-building platform that allows users to create and customize websites easily. It can be used as an Intranet platform by creating a private website accessible only to an organization's employees to share information and resources within the organization.

What are the key features of using Google Sites as an Intranet platform?

Google Sites offers a user-friendly interface, easy navigation, search functionality, and seamless integration with other Google Workspace applications.

It also allows you to add features such as calendars, document libraries, and forms to make it easier for employees to access and share information.

How do I add content, such as text, images, and videos, to my Google Site?

You can add content to your Google Site using the drag-and-drop editing interface, which allows you to easily add and arrange different elements on a page.

Is Google Sites Free?

Yes, Google Sites is a free service used to create and publish websites and web pages without any costs. You only need a Google Account in order to use it. If you’re using a Google Workspace account and unable to access Google Sites, ensure that your domain enables Google Sites.

Is Google Sites recommended for an intranet?

Yes, Google Sites is a good option for an intranet because it offers suite integration for your other Google Workspace applications such as Google Drive, Google Forms, Google Maps, Google Calendar, and others.

Check out 10 Reasons to Build a Google-Based Intranet and Which is Faster For Your Intranet: Google Sites or Microsoft Sharepoint.

Woman browsing steegle.one intranet on laptop

Can I use Google Sites for an intranet?

Yes, Google Sites can be used to create an intranet for an organization.

An intranet is a private network that is only accessible to an organization's employees, and it can be used to share information and resources within the organization.

Google Sites allows users to create a website and share it with specific people within their organization, making it a good choice for creating an intranet.

Can I customize the look and feel of my Google Site to match my organization's branding?

Yes, you can customize the appearance of your Google Site by changing colors, fonts, and layout to match your organization's branding.

Can more than two users work on Google Sites at the same time?

Another advantage of using Google Sites is that all users can work on the same page simultaneously. Users can collaborate seamlessly to build a functional intranet.

What makes a functional intranet?

A functional intranet is one that is well-designed and easy to use, and provides the features and tools that employees need to do their jobs effectively. Some key elements of a functional intranet include a user-friendly interface, easy navigation, search functionality, and the ability to access and share information and resources quickly and easily. Additionally, a functional intranet should be secure and reliable.

It should also include features such as news, an employee directory, a file sharing library, employee recognition, and a calendar of events. An intranet should have these features to enable employees to carry out their daily tasks and find company information easily within the intranet.

Is Google Sites reliable and secure?

Nowadays, with the rapid development of digital technology, many people are becoming concerned about security.

In terms of security, Google Sites uses industry-standard security measures to protect your website and the information it contains. It uses encryption to protect data in transit, and secure servers to protect data at rest. It also offers access controls, so you can control who has access to different pages and features on your website.

Additionally, Google Sites has a free SSL (Secure Socket Layer). When it comes to reliability, Google Sites offers 99.9% uptime with no bandwidth limits. Rest assured, even if you’re updating your site, you won’t experience any downtime.

Google Sites is a reliable and secure platform for creating and sharing websites. Google is a well-known and trusted company, and they take security and reliability seriously. Google Sites uses the same infrastructure as other Google services, such as Gmail and Google Drive, which are known for their reliability and security.

Does Google Sites offer unique tools to make a good intranet?

Google Sites offers a range of features and tools that can be used to create a functional intranet, including basic templates, drag-and-drop editing, and the ability to easily add and organize content. Additionally, Google Sites integrates with other Google Workspace Apps, such as Google Drive and Google Calendar, which can be useful for collaboration and communication within an organization.

However, Google Sites do have limitations when it comes to creating a fully functional intranet. They do not offer unique and automated tools for essential intranet features such as news, people directory, file sharing, and employee recognition.

Steegle has developed tools to help you build a powerful and functional Google-based intranet.

To learn more about our tools, check out Steegle.One - Google Workspace Intranet Solution.

Steegle.One Google Sites intranet on mobile device

Is Google Sites mobile-friendly?

Yes! Google Sites will automatically resize to fit any device’s screen size. This is good because you won’t need to spend time creating a separate design intended for mobile screens.

To learn the benefits of having a mobile-friendly intranet, check Should You Build a Mobile-Friendly Intranet?

Is it easy to build a website on Google Sites?

Yes, building a website on Google Sites is relatively easy. They have a range of templates available to get started, and the drag-and-drop editing interface makes it simple to add and organize content. Moreover, it seamlessly integrates with other Google Workspace Apps, such as Google Drive, Google Docs, and Google Calendar, which can be useful for collaboration and communication within an organization.

Google Sites is an excellent option for building a website, even if you have little or no experience with web design.

Looking for more templates for inspiration?

Check out our FREE Google Sites Ready-to-Use Templates.

Are there any third-party integrations available to enhance the functionality of my Google Site?

Yes, there are third-party integrations available to add features and functionality to your Google Site. You can also integrate other Google Workspace Apps, such as Google Drive and Google Calendar, for seamless collaboration and communication within your organization.

Can I track the performance and usage of my Google Site using Google Analytics?

Yes, you can use Google Analytics to track the performance and usage of your Google Site, providing insights into user behavior, page views, and more.

Can I restrict access to my Google Site to ensure only authorized users can view and edit it?

Yes, you can control access to your Google Site by sharing it with specific people within your organization and setting their permissions, such as view-only or edit access.

What are the limitations of Google Sites?

Google Sites is a free basic website builder but lacks many features that you might see with other intranet platforms . Here are some of the limitations of Google Sites:

No build-in people tool
No org charts
Basic file integration without the search function
No news feed tool
No social sharing buttons
No SEO features like meta descriptions or title tags
Viewing of recent site activity can only be done on your Google Analytics account
There’s no way to embed your website on other websites

The good news is, the Steegle.One includes all these limitations. We developed the following tools to help you build a functional Google Sites-based intranet.

Can I get a free template for a Google Sites Intranet?

Yes, Steegle.com offers both free and paid templates for Google Sites Intranets, as well as a comprehensive corporate solution called Steegle One.

What typical pages should I create for my Google Site Intranet for a 50-user company?

For a 50-user company, you may consider creating the following pages on your Google Site Intranet:

HOMEPAGE - A welcoming page with a brief overview of the company, announcements, and recent updates.
COMPANY DIRECTORY - A list of employees with their contact information, job titles, and departments.
DEPARTMENTS- Separate pages for each department, including descriptions, team members, and relevant resources.
HR and POLICIES - A page dedicated to HR policies, benefits, and guidelines, along with necessary forms and documents.
KNOWLEDGE BASE - A repository of how-to articles, FAQs, and guides to help employees with common tasks or issues.
PROJECT MANAGEMENT - A page for tracking ongoing projects, with links to project documentation and task management tools.
CALENDAR - A company-wide calendar with important dates, events, and deadlines.
NEWS and UPDATES - A page for sharing company news, achievements, and milestones.
TRAINING and DEVELOPMENT - A section for sharing training materials, e-learning resources, and professional development opportunities.
SOCIAL and NETWORKING - A space for informal communication and team bonding, including company events and interest groups.
FEEDBACK and SUGGESTIONS - A page for employees to share feedback, ideas, and suggestions for improvement.
IT SUPPORT - A page for reporting IT issues and accessing technical support resources.

Remember that the specific pages you create should reflect the unique needs and priorities of your company. You can always add or remove pages as necessary to ensure your Google Site Intranet is both useful and engaging for your employees.

How to Start Using Google Sites as an Intranet?

To use Google Sites for an intranet, you would first need to create a Google Account for your organization, if you don't already have one. Then, you can use Google Sites to create a website for your intranet and customize it with different pages and features, such as a home page, a news section, and a contact directory.

You can also add features such as calendars, document libraries, and forms to make it easier for employees to access and share information.

However, Google Sites lack tools and features to make your intranet more useful and functional.

So, what's the solution?

Steegle developed the following to help you build a functional and intuitive Google-based intranet:

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